Registration of the company on public services and ESIA in 2026: why it is important for business and website owners

A company’s digital assets are no less valuable than an office, equipment, or trademark. A website, domain name, corporate mail, personal accounts and access to information resources become part of the business and require the same protection as any other assets.

In 2026, for many organizations, registration of a company on the State Services portal and the creation of an organization profile in the ESIA (Unified Identification and Authentication System) acquires special relevance.

This is due not only to the use of state electronic services, but also to changes in the rules for managing domain names.

Let’s examine why companies should address this issue now and what actions need to be taken.

Why registration in ESIA becomes mandatory

Many companies use websites as the main channel of interaction with customers, partners and government agencies.

A domain name is becoming an important digital asset for a business.

From September 1, 2026, changes will come into force providing for the registration of domain names only after the administrator is identified through the ESIA.

In addition, the draft new rules provide for the use of identification through the ESIA and the renewal of already registered domain names.

This means that organizations need to prepare in advance for the new requirements and get their digital assets in order.

What website owners need to check right now

Before the introduction of the new rules, it is recommended to conduct an audit of the company’s digital assets.

Particular attention should be paid to the following issues:

• to whom the domain name is registered;
• whether the data of the domain administrator is relevant;
• whether there is access to the personal account of the registrar;
• Whether logins and passwords are saved;
• Who has the right to manage the domain;
• whether the profile of the organization on public services is created;
• Whether the organization is confirmed in ESIA.

In many companies, domains were registered several years ago and can be issued to former employees, contractors or individuals.

Such situations can create serious difficulties after the introduction of mandatory identification.

Why the company profile of the organization on public services

Registration of an organization with ESIA does not replace trademark registration and does not provide full legal protection of the domain.

However, it is becoming an important element of business digital security.

A confirmed account allows:

• confirm the connection of the domain with the organization;
• Control over digital resources;
• use of state electronic services;
• Reduce the risk of losing access to important assets
• Prepare for new domain name identification requirements.

In fact, the company receives an additional tool to confirm its rights to the digital infrastructure.

What digital assets should be controlled

In preparation for the new requirements, it is recommended to conduct an audit of the entire digital infrastructure of the company.

The list of key assets usually includes:

• domain names;
• corporate websites;
• online shops;
• postal services;
• accounts in government systems;
• cloud services;
• CRM systems;
• advertising offices;
• Corporate social media accounts.

All these resources should be under the control of the organization itself, not of individual employees or contractors.

Who can register the organization on public services

Creating an account of a legal entity can:

• head of the organization;
• A person who has the right to act without power of attorney on behalf of a legal entity.

A prerequisite is the presence of a confirmed account of an individual on the portal of public services.

A qualified electronic signature will also be required.

What will be required for registration

Before registration, it is necessary to prepare:

• a confirmed account of an individual;
• qualified electronic signature;
• access to the electronic signature certificate;
• current data of the organization;
• contact information of the company.

The electronic signature must be obtained at an accredited certification center.

Step-by-step registration of a legal entity in ESIA

Step 1. Authorization on public services

It is necessary to enter the personal account on the ESIA portal under the account of the head of the organization.

After the entrance, the “Organizations” section should be opened.

Step 2. Creation of a new organization

In the organization section, click the "Add" button.

Next, select the type: "Legal person."

Step 3. Connection of an electronic signature

Continuing registration will require:

• connect the electronic signature carrier;
• install the necessary software;
• install a browser plugin to work with an electronic signature.

In some cases, the installation of a crypto provider, such as CryptoPro CSP, is required.

Step 4. Choice of certificate

If several electronic signature certificates are installed on the computer, the system will suggest selecting the desired certificate.

After selection, you must enter the PIN code of the electronic signature carrier.

Step 5. Verification of organizational data

After checking the certificate, ESIA will automatically fill in the basic information about the company.

From the certificate will be downloaded:

• the full name of the organization;
• OGRN;
• TIN of a legal entity;
• information about the leader;
• Director's name.

This data cannot be changed, so it is important to make sure that it is up to date.

Step 6. Completing additional information

It shall be indicated:

• TIN of the head as a natural person;
• e-mail address of the organization;
• service e-mail address;
• Company contact phone.

After filling in the data, click the “Continue” button.

Step 7. Automatic verification of information

After sending the data, the system automatically sends requests to the Federal Tax Service.

Checked:

• information about the legal entity;
• information about the leader;
• powers of the person making the registration.

After the verification is completed, a notification will be sent by email.

If no errors are detected, the organization’s account will be successfully created.

What mistakes companies make most often

In practice, the following problems are most common:

Domain is issued to an individual

This is especially true for websites that were created years ago.

Lost access to registrar

There are no logins, passwords or access to the administrator’s email.

Irrelevant organizational data

After a change of manager or details, the information may not correspond to reality.

Absence of electronic signature

Without a valid qualified electronic signature, registration is not possible.

Why you should not delay registration

Although mandatory identification through ESIA begins to apply from September 2026, preparations are best started in advance.

This will allow:

• restore access to digital resources;
• re-register domains to a legal entity;
• update the administrator’s data;
• Avoid problems when extending domain names;
• Control over the company’s important digital assets.

Outcomes

Digital infrastructure is becoming one of the key assets of modern business. Sites, domains, electronic services and corporate accounts require the same control and protection as the financial or material resources of the company.

In connection with the new requirements for identifying domain name owners through the ESIA, organizations are recommended to check the status of their domains, update administrator data, restore access to registrars and register a legal entity on the State Services portal.

Timely preparation will avoid technical and legal problems after the new rules come into force and will ensure reliable control over the company’s digital assets.