GU-12: Everything you need to know

GU-12 - freightersubmitted by the shipper to the carrier.
The form is approved by the regulatory documents of the railway transport of the Russian Federation and is The main tool for planning monthly transportation.

The GU-12 reflects:

• the intention of the shipper to send goods in the planned month;
• volumes and nomenclature of transportation;
• stations of departure and destination;
• Type of rolling stock and conditions of transportation.

This application is first stage in the process of organizing rail transportation.

Purpose of Form GU-12

The GU-12 is used to:

1. Formation of monthly transport plans - on its basis, schedules for the movement of cars and a feed plan are developed.
2. Consolidation of obligations of the parties - the shipper declares volumes, the carrier undertakes to provide capacity and rolling stock.
3. Calculation of resource requirements locomotives, track infrastructure, technical means.
4. Statistics accounting The FCS uses GU-12 data to analyze traffic volumes by industry.

Thus, the form of the GU-12 is the basis of all planning and dispatching work of railway logistics.

Structure and content of the GU-12 application

The document is filled in in the prescribed form and includes the following sections:

1. Consignor and consignee details

name, station code, address, TIN;

2. Characteristics of the goods

the name of the cargo (by ETSNG or TH FEA);
Type of packaging and packaging;
mass and volume;
hazard class (if applicable).

3. Planned traffic volumes

number of wagons or tons;
dates of shipment;
departure and destination stations.

4. Rolling stock

type of cars (covered, gondola cars, tanks, etc.);
The need for own or leased cars.

5. Special conditions of carriage

temperature, security, routing, coordination with customs.

6. Signatures of the parties and date of application.

Legal framework

The form and procedure for using the GU-12 are regulated by the following documents:

• Rules of freight transportation by rail (Ministry of Transport of the Russian Federation);
• Instructions of the IPU of the Russian Federation on transportation planning;
• Unified technological instructions for the organization of transportation planning;
• Agreement on the Organization of Carriage of Goods by Rail between.

GU-12 has legality is ground for conclusion of contract of carriage in the planned month.

Time and procedure for filing an application

1. Filing time:
   GU-12 application filed monthlyusually not later than 12-15 of the month preceding the planned.
2. Where to go:
   To a territorial unit or in electronically through the ETRAN system (Electronic document management).
3. Application form:

Paper (in the traditional order) - for individual senders;

Electronic (via ETRAN) is the standard for most industrial enterprises.

After the application is submitted, it passes approval, then included in monthly.

Harmonization and approval of the GU-12

Upon receipt of the application:

1. Carrier checks:
   • availability of capacity and capacity;
   • readiness of infrastructure and rolling stock;
   • compliance of station codes and cargo nomenclature.
2. Adjustments when necessary, agreeing with the shipper volumes and dates.
3. After approval application commitment.

Based on the approved GU-12 are formed daily and ten-day applications, as well as schedules for the delivery of cars.

Liability of the parties

• Shipper is responsible for the reliability of the declared data and the timely submission of the application.
• Carrier - for ensuring the supply of wagons and the implementation of planned volumes.

Failure to comply with the approved GU-12 application may result in:

• fines (in accordance with the Charter of railway transport of the Russian Federation);
• limiting in subsequent periods;
• withdrawal.

Electronic form GU-12 (via ETRAN)

Today, most businesses file GU-12 through ETRAN system (electronic transport document management).

Advantages:

• automatic verification of station codes, nomenclature and details;
• reducing the timing of coordination;
• transparent interaction;
• storing all applications in a digital archive;
• Possibility of adjustment online.

GU-12 with electronic signature has legality It is used for calculations and reporting.

Varieties and clarifications

Depending on the type of transportation, the GU-12 may be served:

• cargo-type (mass, general, bulk, container);
• directionally n (domestic, export, transit, import);
• rolling stock (Universal or specialized cars)

It can also be used GU-12 - the updated version of the application, applied when changing plans within a month.

GU-12 in international transport

When organizing export-import transportation through the railway (for example, Russia-China, Kazakhstan, Mongolia, etc.):

• The GU-12 is used for domestic section of the route;
• on the basis of GU-12 formed cargo declaration and SMGS;
• Volume planning is agreed between Russian Railways and foreign administrations.

Thus, the form of the GU-12 is starting point of the international railway logistics cycle.

Typical errors in design

1. Incorrect station codes (OKPO, ETSNG);
2. Inconsistency of the planned volumes with contractual obligations;
3. Errors in the name of the cargo or codes of the HS;
4. Lack of signature of the responsible person;
5. Violation of application deadlines.

Such errors may lead to dismissal or delay.

The practical role of the GU-12 in logistics

The GU-12 is a key element of everything. planning and dispatching system of railway transportation.
It's impossible without her.

• coordinate the delivery of wagons;
• build daily and decade-long schedules;
• Calculate the capacity of paths;
• Control the implementation of the transportation process.

The GU-12 provides Connection between plan, infrastructure and real supply.

GU-12 is main document of railway planningreflective intentions of the shipper in terms of volumes and directions of transportation.
She serves. the basis for the organization of the railwayproviding forecasting of infrastructure and rolling stock load.

The main rule:
The GU-12 is the beginning of any rail journey. Without it there are no plans, routes and delivery of cars.